Hipaa compliant Email Encryption for Microsoft Outlook

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HIPAA: The Health Insurance Portability and Accountability Act of 1996

Hipaa requires that people with access to protected patient information handle that information so as to protect the privacy of the individual. If you gather or use of patient information in the course of performing your job, you need to conduct yourself in a manner that is compliant with Hipaa's requirements. To do otherwise is to risk a serious penalties.

How to Be HIPAA Compliant
The key for any HMO, or Healthcare organization to become “Hipaa Compliant” is to have clear goals for protecting patient health information (PHI). Certainly you must comply with government regulations, but you also need to ensure that the tools and processes you use to protect this information will actually work.

While email encryption software for Microsoft Outlook, such as PDF Postman, can help you achieve compliance with HIPAA as you transmit information across the internet, these email encryption applications used alone will not necessarily make your organization Hipaa compliant, nor will they convey compliance.

When enabled, the AES 128-bit and 256-bit symmetric encryption strength of our products meets or exceeds the HIPAA data encryption requirements as of this writing. PDF Postman may be set to default to email encryption "on," requiring the sender to deliberately deactivate the encryption. However, our products do not force the use of encryption. Therefore, if you use our software for the purpose of HIPAA compliance, you should implement the policy of using encryption as part of your compliance effort. Click here to read more about HIPAA regulations.

PDF Postman can be an important tool in your overall strategy to protect patient health information.

PDF Postman can help address Transmission Security requirements. Hipaa states that a covered entity must implement technical security measures that guard against unauthorized access to e-PHI that is being transmitted over an electronic network. With regards to e-mail, PDF Postman can your organization meet that requirement.

As you plan your initiative to meet Hipaa requirements also consider:

The physical processes and safeguards in place to protect the confidentiality of patient medical and health care records
How enabling clinician mobility and sharing of computers and portable devices will impact PHI
Whether or not the user experience is practical as clinicians try to do their jobs.

Karen Trudel, Deputy Director of the Office of HIPAA standards at CMS, "...the HIPAA security standards were carefully crafted to be ‘technology neutral’ and to allow health care providers wide latitude to devise their own security policies and practices based on their own risk assessments and risk management efforts geared to their specific size and complexity.

Hipaa Strength Encryption
The HIPAA encryption requirements call for 112-bit symmetric encryption and 1024-bit asymmetric encryption.

PDF Postman exceeds this requiremenet by providing 128-bit symmetric encryption.

If your organization requires a a simple solution to exceed Hipaa encryptions strenth requirements and a product that will not burden with recipient, consider PDF Postman.

PDF Postman is a very easy way to send secure email (including file attachments) from Microsoft Outlook using the encryption that is standard in PDF viewers. By leveraging the PDF format, your recipients already have what they require to decrypt the message. No public/private keys, no 3rd party intermediaries, no certificates. Because the PDF format is cross platform, your recipient can receive PDF Postman encrypted PDF files on virtually any computing platform or device.

PDF encryption exceeds minimum encryption requirements with 128-bit AES encryption.

Email encryption software such as PDF Postman, can play an important role in your organizations efforts to attain HIPAA compliance.

If you do business in Canada, you are also subject to PIPEDA regulations.

PDF Postman Features

For more information about Hipaa, visit the Heath and Human Services website.

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